The Nigerian corporate world is dynamic with organizations springing up, expanding, restructuring and in some cases downsizing.
Aug 10, 2021
The Nigerian corporate world is dynamic with organizations springing up, expanding, restructuring and in some cases downsizing. This change in size and functionality may require new or modified work spaces. The corporate office fit process has 4 general stages:
- The Planning Stage
- The Design and Presentation Stage
- The Construction Stage
- The completion Stage
The Planning Stage
Open office floor plans vary for different structures. They range from 20sqm to over 300sqm, and this could span over multiple floors. The planning stage includes but is not limited to the following:
- Establishment of relationship and scope of work between contractor and client
- Site visit by design team for visual inspection, measurements etc for 2D drawing preparation
- Review of 2D drawings and proposed floor plans for office fit by contractor and client
- Modification and sign off on approved plan
The Design and Presentation Stage
The client’s theme, colors, brand identity is an important factor at this stage. It is also important to note that functionality and safety overrides any aesthetic or design concept. In Nigeria, it’s not uncommon to find residential spaces being converted to commercial or corporate offices. It’s important that your contractor have design experience, this will not only save on cots but also on quality and safety. The design stage typically involves;
- 3D models/visual presentation showing material selection and finishes.
- Bill of quantities preparation by quantity surveyors with the design team to finalize cost and contract sum with the client.
- As soon as sign off is completed the construction team and the design team proceeds to the site and every detail is taken into consideration.
- Existing mechanical & electrical installations, safety and firefighting equipment are double checked against the space plan.
The Construction Stage
This is actually the easiest part of the entire process though it has a lot of moving parts. The project management, work schedules, the procurement, the different teams working in sync. A Gantt chart helps at this stage to give every team lead times and prepare them for their task ahead. The construction stage includes:
- The project manager will create a detailed work program showing the start and completion timeline of the project.
- The design team coordinates with the construction team making sure that all drawings and visuals are understood.
- The design Engineer proceeds with actual physical site markings to confirm definite layout of the site.
- While the work is in progress the project manager, design engineer and client representative to ensure satisfaction and conformity with design and specifications.
- If any variation in the project it will be agreed on such meetings.
The Completion Stage
This is where everyone is proud of themselves but the job is not quite finished. This is including all the testing, locks, switches, lighting, post construction cleaning. Here are some points to note:
- The project manager and client rep will jointly do an inspection.
- Post construction cleaning
- Labels/Tags on all keys
- Sockets and switches tested
- Installation of signage and name-tags.
- Completion certificate from Client.
Lead Design Engineer for Wylout Designs Limited